Privacy & data protection
Privacy Policy
This Privacy Policy explains how Openvalleymap LLC collects, uses, discloses, and protects personal information provided by visitors and clients. Openvalleymap operates from a principal office at 1255 Market St, Suite 350, San Francisco, CA 94103, USA. Our contact phone number is +1 (415) 555-0132 and our contact email is [email protected]. We are committed to handling personal data transparently and securely. This policy covers website interactions, contact and inquiry submissions, and client onboarding data. Please read carefully to understand your rights, how we use cookies, and how you can exercise control over your information. If you have questions or wish to make a request under applicable privacy law, use the contact details above or the dedicated contact form on our Contact page.
Information we collect
We collect information you provide directly and information collected automatically. Direct submissions include contact forms, email correspondence, proposal requests, and documents you share during advisory engagements. Typical data elements are name, email address, phone number, organization, role, and project details. For clients, we may collect financial details, investment preferences, and governance documentation necessary to deliver services. Automatically collected data includes standard web analytics (IP address, device and browser details, pages visited, and referrer). We use cookies and similar technologies to enable essential site functionality and to understand site performance and usage. We do not sell personal data. When we process sensitive personal or financial information as part of an engagement, we apply enhanced protections, limit access, and only process what is necessary to deliver contracted services.
How we use information
We use information to respond to inquiries, provide and improve advisory services, prepare proposals, manage client relationships, and comply with legal and contractual obligations. Contact information enables communication, scheduling, invoicing, and support. Project and financial details are used to analyze strategic options and produce prioritized roadmaps, scenario models, and governance materials. Aggregated and anonymized analytics inform product and content improvements. We also use data for security, fraud prevention, and to meet regulatory requirements where applicable. Where processing requires consent, we will obtain it; in other cases we rely on contractual necessity, legitimate interests, or legal obligations as the lawful basis for processing. We retain data only as long as necessary for the purpose collected and to meet legal retention requirements or our operational needs, then securely delete or anonymize it.
Cookies and similar technologies
Our website uses essential cookies required for site security and operation, as well as optional analytics cookies to understand site use. The cookie consent widget displayed on the site allows you to accept or reject analytics cookies. Essential cookies remain active to ensure form submissions, accessibility features, and security protections function. If you reject analytics cookies, usage data is not collected for analytics purposes but essential functionality remains. You may manage cookie settings through browser controls or the consent widget. For detailed cookie types and retention periods: essential cookies (session, security) are short-lived; analytics cookies typically persist for up to 13 months depending on provider settings. We do not use cookies to build advertising profiles or sell personal information.
Data sharing and disclosure
We share personal data only when necessary to deliver services, comply with legal obligations, or with your instruction. Authorized service providers may process data on our behalf for hosting, analytics, payment processing, or communications. These providers are contractually bound to protect the data and only process it per our instructions. We may disclose information to comply with lawful requests from public authorities or in response to disputes or litigation. In the limited event of a business transaction, such as a merger or sale, personal data may be transferred as part of the transaction under confidentiality protections. We do not sell personal data to third parties. When transferring data across borders, we rely on standard contractual clauses or other lawful safeguards to provide adequate protection in accordance with applicable law.
Security and retention
We implement administrative, technical, and physical safeguards to protect personal data. Measures include access controls, encryption for data in transit, secure backups, and incident response processes. Access to client data is limited to authorized personnel who require it to perform services. Despite these measures, no system is perfect; we maintain procedures to detect and respond to security incidents and will notify affected parties as required by law. We retain data no longer than necessary for its purpose. Retention periods vary: contact inquiries are typically retained for up to three years unless you request earlier deletion; client engagement data is retained for the duration of the engagement and for a period thereafter to meet contractual and tax requirements. Requests to delete or export data will be processed in accordance with applicable law and subject to any legal retention obligations.
Your rights and choices
Depending on your jurisdiction, you may have rights to access, correct, delete, or restrict processing of your personal data, and to obtain a copy in a common format. You can object to certain processing activities and withdraw consent where applicable without affecting processing already lawfully carried out. To exercise rights, contact us at [email protected] or by mail at Openvalleymap LLC, 1255 Market St, Suite 350, San Francisco, CA 94103. We will verify requests to protect privacy and security and respond within statutory timeframes. You may also lodge a complaint with a data protection authority if you believe your rights have been violated. For cookie preferences, use the consent control on the site or adjust browser settings to block or delete cookies.
Contact and updates
For questions, requests, or concerns about this Privacy Policy or our data practices, contact our privacy team at [email protected] or by telephone at +1 (415) 555-0132. You may also write to: Openvalleymap LLC, 1255 Market St, Suite 350, San Francisco, CA 94103, USA. We may update this policy occasionally to reflect operational or legal changes; material changes will be posted on this page with an updated effective date. Routine, non-material updates may be made without prior notice. We encourage you to review this page periodically for the latest information on our privacy practices.
Effective date: January 1, 2026